P 111841Z OCT 13
FM DFAS CLEVELAND OH
TO AIG 4676
AIG 4678

SUBJ/CLARIFICATION OF SEPARATION PAYMENT PROCEDURES FOR FIELD 
ACTIVITIES//
MILITARY PAY ADVISORY 40/13//
REF/A/DOC/DJMS NAVY PROCEDURES TRAINING GUIDE (PTG), PART 1,
CHAPTER 3, SECTION A//
AMPN/REF A IS THE NAVY'S INFORMATION AND PROCESSING GUIDE//
POC/MILITARY PAY OPERATIONS/DFAS-CL CODE JFLA/DSN: 580-5530/
COM: (216) 522-5530//
RMKS/1.  TO BETTER SERVICE OUR SEPARATING AND RETIRING SAILORS, 
BELOW IS A DETAILED EXPLANATION BY SCENARIO OF HOW TO HANDLE 
FINAL SEPARATION PAYMENTS AT THE FIELD LEVEL.
2.  SCENARIO 1:  "NT AND FIELD SEPARATION WORKSHEET MATCH OR 
ARE WITHIN $50.00."  FIELD ACTIVITY SHOULD MAKE THE SEPARATION 
PAYMENT BASED ON THE SEPARATION WORKSHEET.  REVIEW WORKSHEET 
AFTER ACCOUNT IS "V" STATUS AND UPDATE IF NECESSARY.  UPLOAD 
TO DWOWS AS INDIVIDUAL TROUBLE TICKET IF DFAS CORRECTIVE ACTION 
IS REQUIRED OR UPLOAD WITH IN-BALANCE EOM WORKSHEETS IF NO DFAS 
ACTION IS REQUIRED.  SEE REF (A) FOR UPLOAD PROCEDURES AND REMARKS 
FOR DWOWS SEPARATION WORKSHEET UPLOADS. DOCUMENT CAN BE IN XLS 
FORMAT. 
3.  SCENARIO 2:  "NT LINE IS GREATER THAN FIELD SEPARATION 
WORKSHEET."  FIELD ACTIVITY SHOULD MAKE THE SEPARATION PAYMENT 
BASED ON THE SEPARATION WORKSHEET.  REVIEW WORKSHEET AFTER ACCOUNT 
IS "V" STATUS AND UPDATE IF NECESSARY.  UPLOAD TO DWOWS AS INDIVIDUAL 
TROUBLE TICKET IF DFAS CORRECTIVE ACTION IS REQUIRED OR UPLOAD WITH 
IN-BALANCE EOM WORKSHEETS IF NO DFAS ACTION IS REQUIRED.  SEE REF 
(A) FOR UPLOAD PROCEDURES AND REMARKS FOR DWOWS SEPARATION WORKSHEET 
UPLOADS.  DOCUMENT CAN BE IN XLS FORMAT.
4.  SCENARIO 3:  "NT LINE IS LESS THAN FIELD SEPARATION WORKSHEET."
ENSURE E504 HAS BEEN PROCESSED TO ACCOUNT FOR ANY TRANSACTIONS THAT 
HAVE POSTED AFTER THE NT LINE IF NECESSARY.  MAKE A PAYMENT FOR THE 
NT LINE AMOUNT AND REVIEW WORKSHEET AFTER ACCOUNT IS "V" STATUS AND 
UPDATE IF NECESSARY.  UPLOAD TO DWOWS AS INDIVIDUAL TROUBLE TICKET 
IF DFAS CORRECTIVE ACTION IS REQUIRED OR UPLOAD WITH IN-BALANCE EOM 
WORKSHEETS IF NO DFAS ACTION IS REQUIRED.  SEE REF (A) FOR UPLOAD 
PROCEDURES AND REMARKS FOR DWOWS SEPARATION WORKSHEET UPLOADS.
DOCUMENT CAN BE IN XLS FORMAT.
5.  SCENARIO 4:  "NT LINE IS NOT GENERATED BECAUSE OF E5 REJECT."
FIELD ACTIVITY SHOULD MAKE THE SEPARATION PAYMENT BASED ON THE 
SEPARATION WORKSHEET AND IMMEDIATELY UPLOAD THAT WORKSHEET AS AN 
INDIVIDUAL TROUBLE TICKET TO DWOWS.  DFAS PAYROLL WILL NOT DELETE 
THESE PAYMENTS IF THE SUPPORTING SEPARATION WORKSHEET IS PRESENT 
IN DWOWS.  ALSO COPY AND PASTE THE "NN" REJECT IN THE COMMENTS TO 
POST E5.
6.  THIS MESSAGE HAS BEEN REVIEWED AND APPROVED BY NPPSC DISBURSING 
OFFICER.